Accounting Administrative Assistant

Jacksonville, FL 32246

Posted: 11/22/2019 Employment Type: Full Time Industry: Medical Manufacturing Pay Rate: 16.50 - 17.00 Branch: Jacksonville, FL Division: Professional

Job Description

At Work Personnel is working with a Medical Device Manufacturing client in search of a Accounting Admin Assistant. Within this role you will be Responsible for performing various accounts payable, accounts receivable & administrative assignments. Will help with occasional IPS Admin functions.

Duties and Responsibilities

  •  Input vendor invoices into SAP for payment via check, ACH, Wire or Visa.
  • Create new vendors in SAP and collect W9s from vendor as needed
  • Post Accounts Receivable payments weekly
  • Reconcile bank statements
  • Match receivers and POs with incoming invoices
  • Track charges that need to be submitted monthly to FL Dept of Revenue for Sales & Use tax
  • Help in preparation on yearly 1099 submission
  • Help with month end processing
  • Follow up on email inquires from Vendors on payments
  • Assist in the completion of internal and external audits
  • Cross trained on IPS Admin roles to be able assist as needed
  • Perform other tasks as assigned

 

Education / Experience Requirement:

 

  • AA Degree or equivalent combination of education and experience.
  • Proficient user of Microsoft Office applications
  • Basic mathematical concepts (add, subtract, multiply, divide)

Candidate Attributes:

  • Very organized with ability to multi task & attention to detail
  • Need some form of Accounting background but degree not necessarily
  • Able to work in a busy open environment with frequent distractions
  • Willing/able to do accounting task and support IPS Admin tasks to create cases and invoice
  • SAP experience a significant PLUS
  • Able to work without close supervision at all times
  • Must be punctual
  • Must be a quick learner
  • Ability to think outside of the box to solve problems
  • Need someone well-spoken to engage with vendors

Job Requirements

Candidate Attributes:

  • Very organized with ability to multi task & attention to detail
  • Need some form of Accounting background but degree not necessarily
  • Able to work in a busy open environment with frequent distractions
  • Willing/able to do accounting task and support IPS Admin tasks to create cases and invoice
  • SAP experience a significant PLUS
  • Able to work without close supervision at all times
  • Must be punctual
  • Must be a quick learner
  • Ability to think outside of the box to solve problems
  • Need someone well-spoken to engage with vendors

Meet Your Recruiter

Tim Simmons
Talent Acquisition Manager

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