Executive Administrative Assistant

FREEPORT, NY

Posted: 03/20/2020 Employment Type: Full Time Permanent Industry: ADMINISTRATIVE ASSISTANT Job Number: NYC028 Pay Rate: Competitive Branch: New York, NY Division:

Job Description

Our client is seeking a highly-motivated Administrative to the Managing Partner. The ideal candidate will have at least 3 years of Administrative Assistant experience, is SUPER organized, meticulous and has an attitude where no task is too big or too small.

Responsibilities include (but are not limited to) the following;

  • Maintain an extremely active calendar including meeting coordination, conferences, and teleconferences, travel arrangements (domestic and international), event planning and correspondence
  • Act as the first point of contact from people inside and outside of the organization
  • Administrative duties including answering phone calls and emails, managing contacts, scanning documents, sorting mail and other various administrative duties as required by daily operations.
  • Maintain a highly organized system to manage all correspondence, including telephone, email, letters, faxes
  • Organize and attend meetings takes notes and manage appropriate follow-up.
  • Assist in other departments in the office as needed
  • Any and all additional personal assistant responsibilities as they arise

The Ideal Candidate will:

  • Provide the utmost discretion and confidentiality in all aspects of the job
  • Maintain a high level of professionalism
  • Be highly perceptive and considerate while being able to anticipate the needs of the managing partner
  • Have the ability to work independently, multi-task and prioritize daily workflow
  • Deliver high-quality attention to detail to ensure data/information accuracy.
  • Have excellent judgment, problem solving, verbal and written skills to effectively communicate with clients and staff
  • Flexibility in job duties and scheduling with willingness to work overtime as needed
  • Be highly proficient in PC Systems and Programs, Microsoft Office Suite including Outlook, and be extremely tech-savvy
  • Have an upbeat, energetic TEAM PLAYER attitude

This  is a great opportunity and the position requires someone with the necessary skills and a can-do attitude!

 

YOU MUST APPLY ONLINE HERE and scroll to the bottom-right to create a NEW Login ID. Only qualified applicants will be contacted and we appreciate your interest. Thank you.

Additional Information

YOU MUST APPLY ONLINE HERE and scroll to the bottom-right to create a NEW Login ID. Only qualified applicants will be contacted and we appreciate your interest. Thank you.

AtWork Personnel is an award-winning staffing firm and prohibits discrimination against any applicant on the basis of race, color, sex, sexual orientation, gender identity/expression, age, religion, national origin, marital status, veteran status, pregnancy, physical or mental disability, genetic information, disability, creed, citizenship status, or any other legally protected characteristics.

 

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