HR Assistant

Spring, TX 77380

Posted: 04/01/2020 Industry: Human Resources Job Number: 583HR Pay Rate: $17-$19 Branch: Houston Northwest, TX Division:

Job Description

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The Human Resources Assistant reports directly to the Director Human Resources and provides day-to-day support, compliance and accuracy in the following areas: administration of hiring, onboarding and employee data management. The Assistant role has primary accountability for the administration activities involved with the full employment life cycle.

 

Responsibilities And Essential Duties

  • Perform the administrative aspects of pre-employment process and onboarding activities (including candidate/new employee communication, scheduling, testing and on-boarding).
  • When applicable, coordinate with employees on relocation assistance to ensure a smooth transition.
  • Report/ provide timely notifications of new hires to internal teams, including IT, office support and management.
  • Send approved communication to new hires regarding start date and first day reminders.
  • Process new hire paperwork and onboarding of candidates.
  • Verify accuracy of employee and/or new hire data for payroll department.
  • Plan, schedule and conduct new hire orientation.
  • Generates transaction forms regarding personnel changes including hiring, pay changes, promotions, transfers, retirements and terminations.
  • Maintain daily updates to company organizational charts.
  • Provide attention to detail, and dedication to work to ensure reliability of the work site as well as high quality product.
  • Maintain system records and compile reports from HR systems or spreadsheets as requested.
  • Consistently maintain and comply with department processes and procedures that support the hiring & employment functions.
  • Accurately prepare and maintain employee data (Employee Actions Forms, personnel files, I’9s) timely.
  • Utilize and maintain TALEO and other legacy system applications or reporting tools.
  • As applicable, work as part of the project team for HRIS system upgrades, the development of new modules and site implementations and assist in testing systems functionality.
  • Review department expenses for appropriate coding, documentation and approval prior to payment.
  • Ensure effective and timely communication with the business areas, department peers, department direct and indirect management.
  • Regularly purchase and submit expense and Procurement Card reports for Houston administrative supplies.
  • Perform administrative and clerical duties and projects as assigned and needed.
  • Regular and reliable attendance.
  • All other duties as assigned.

Minimum Experience Required

  • Minimum of 1-3 years of work-related experience.

Skills/Competencies

  • Proficient computer knowledge and experience in MS Office (Word, Excel, PowerPoint) and Visio.
  • Must be able to work in a fast-paced work environment
  • Willingness and ability to acquire knowledge and utilize new software or applications that support Human Resources activities.
  • Strong customer service and organizational skills with ability to work independently and prioritize multiple tasks with competing deadlines.
  • Ability to maintain confidentially in all aspects of the job.

Preferred Qualifications

  • Associates or bachelor’s degree in Human Resources or related field (preferred).
  • 1-3 years of experience working in Human Resources, Payroll and/or Benefits.
  • Advanced computer/reporting knowledge and experience in MS Office suite.
  • Knowledge of laws affecting human resources administration

Meet Your Recruiter

Cristal Torres

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